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ADMINISTRATIVE ASSISTANT (PART TIME)
Location:Prince George
Facility:SCOTIA BANK BUILDING
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Competition #:05476635
Employee Type:PERMANENT PART TIME (0.80 FTE)
Bargaining Unit:NON-CONTRACT
Facility:SCOTIA BANK BUILDING
Department:PGO HOSPITAL AT HOME
Reports To:ASSISTANT CHIEF OPERATION OFFICER, NI
Close Date:OCTOBER 22, 2020*
Comments:

Position Summary

The Administrative Assistant is responsible for coordinating, organizing and providing confidential secretarial and administrative support to the Assistant Chief Operating Officer, (ACOO) Northern Interior (NI), within established policies and procedures, the strategic plan, and the mission and vision of the organization. The Administrative Assistant prepares reports, drafts briefing notes, and plans and supports NI level and Regional meetings as assigned. The position provides leadership in the identification, compilation and analysis of information required for the development of correspondence, reports, policies and procedures. The Administrative Assistant works in collaboration with the Executive Assistant to the NI COO to ensure coordination of workflow and functions as a member of a larger business and administrative support team. The Administrative Assistant also provides leadership to special projects as required.
 
Qualifications

- Post secondary diploma or certificate in Business or Office Administration;
- Three (3) to Five (5) years of progressive experience including at least three (2) years in a senior administrative support position;
- Or an equivalent combination of education, training and experience.

Knowledge, Skills and Abilities
- Ability to communicate effectively, both verbally and in writing, with all levels of the organization.
- Ability to record and transcribe minutes of meetings, and to organize administrative follow through on actions arising.
- Ability to effectively manage the demands of key stakeholders such as physicians, community groups, MLAs, municipalities, and Regional Hospital Districts.
- Ability to liaise in a professional manner with all levels of staff and the public.
- Ability to work effectively, both independently and as part of a team.
- Ability to organize and prioritize work to meet deadlines and balance multiple activities concurrently.
- Ability to anticipate and respond to changing priorities or unforeseen opportunities.
- Ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential or sensitive nature.
- Ability to take initiative to develop and lead improvement to systems, procedures and processes.
- Knowledge of office administration practices and basic accounting procedures.
- Basic research skills to investigate issues and compile information.
- Ability to operate related equipment including computer software applications such as word processing, spreadsheet and database applications.

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* All postings with a closing date specified close at 11:59 pm PT